1. Pursuant to ORS 248.035 Transfer of Property, prior to the commencement of elections, the retiring Central Committee Chair shall give the Rules Chair the key to the office which contains the property of the Washington County Democratic Central Committee. At the adjournment of the Organizational Meeting, the Rules Chair shall give the key to the newly elected Central Committee Chair.
2. All candidates for officer positions may speak for 2 minutes about their qualifications for office and answer questions for 3 minutes. Candidates will be given signals at 30 seconds and when time is up. If candidates are not able to attend, they may have someone speak for them for a maximum of 2 minutes.
3. Candidates will be ordered on their respective ballots in alphabetical order by last name, using the Oregon Secretary of State’s General Election randomized alphabet. They will speak in the order they appear on the ballot.
● The randomized alphabet is P, M, W, T, F, Z, A, B, I, R, J, H, U, Q, C, G, N, K, L, X, V, Y, D, E, O, S
4. All candidates for State Central Committee Delegate and First Congressional District Committee Delegate may speak for 1 minute about their qualifications to serve. Candidates will be given a signal at 30 seconds and when time is up.
5. If candidates speak for more than 10 seconds over their allotted time, they will be muted by the timekeeper.
6. Speeches regarding other issues will be limited to 2 minutes per person. Each motion will be allowed a maximum of 10 minutes for debate.
7. Only PCP’s may speak, unless the person wanting to speak is granted permission by a majority vote of the assembly.
8. Participants will be identified as elected PCP, appointed PCP, or guest. (ORS 248.035(3)) Only elected PCP’s may vote in Officer Elections.
9. Officers will be elected by Special Rule of Order #7
BALLOT VOTING PROCEDURE – SINGLE SEAT
Adopted July 25, 2018
During single seat elections for which more than two candidates have been nominated, wherein voting by ballot is the method chosen by the Central Committee, ballots will be created and distributed in the following manner:
- If ballots contain the names of all nominated candidates, the ballot shall include space for candidates’ names who have not been nominated in advance;
- Ballots will contain a space wherein members may indicate their voting preferences numerically;
- Ballots will be given to all credentialed PCPs; a PCP is allowed to refuse their ballot if they so choose.
- A member may indicate more than one preference for the office on their ballot in ranked order;
- After all ballots have been counted if no candidate has a majority of members’ first-choice votes the process of determining a winner via simulated instant runoff elections will take place as follows;
a. The candidate with the least first-choice votes indicated on members’ ballots will be removed from consideration and members’ votes previously assigned to that candidate will be assigned to the second or next highest choice indicated on their ballots should one exist, and if there are no other choices indicated on the ballot those votes will be eliminated;
b. of eliminating the candidate with the least votes from consideration and re-assigning those members’ votes to their next choice or removing them when no other choice is given will continue until a candidate has a majority of votes.
10. Delegates will be elected by Special Rule of Order #4.
ELECTION PROCESS FOR DELEGATES TO THE SCC AND CD1CC
Section 1 – Eligibility
A Candidate is eligible to be a delegate if they are eligible to be a Democratic PCP in Washington County.
Section 2 – Gender Balance
Delegate and alternate positions shall be elected by a process that recognizes three gender categories: female, male, and non-binary.
Elections shall ensure that no Gender category shall have greater representation than 50 percent minus one or, in the case of an odd number of delegates, 50 percent. The gender category that is least represented in the Washington County population shall reduce the delegate positions of the other two categories as evenly as possible.
Gender balance shall apply separately for delegates and alternates.
Section 3 – Elections for SCC and CD Delegates and Alternates
- Elections for delegates and alternates to the SCC and each Congressional District are held separately. 2. All candidates are placed on a single ballot, and voters cast a number of votes less than or equal to the number of open positions. Candidates are ordered by total votes.
- The candidate who received the most votes and whose election would not violate section 2 is removed from the vote list and placed on the delegate list at the highest remaining rank order.
- Repeat this process until there are no more delegate slots remaining or selecting any remaining candidate would violate section 2.
- #3-4 shall then be repeated for the creation of the list of alternates.
- Any candidate who is elected to be a Delegate who wishes to be an Alternate may declare their intent to only be an alternate and the list of delegates will be created accordingly.
- The Chair of the WCDCC shall be the highest ranked SCC Delegate.
Section 4 – Vacancies due to Resignation or Removal of Delegates
In the event of a Delegate resigning or being removed, the Delegation Chair shall:
- Move all delegates ranked lower than the vacancy up in rank order so that the vacancy is at the lowest possible rank order,
- Next, remove the highest ranking alternate that would not violate the gender balance conditions from section 2 from the alternate list and place them at the highest ranked delegate position that is available. If no alternate can be selected, the position shall remain vacant until a candidate whose election would not violate section 2 is elected.
Section 5 – Elevation of Alternates for SCC or CD Meetings
At an SCC or CD Meeting, if a Delegate cannot attend that meeting, leaves that meeting early, or a delegate position is vacant, the Delegation Chair shall select an alternate using the highest ranked possible procedure below:
- The highest ranked available Alternate of the same gender category as the vacancy.
- The highest ranked available Alternate whose selection would not violate the gender balance conditions from Section 2.
- The highest ranked available Alternate.